The gym software that chases fees for you.
Members get a WhatsApp reminder before their membership ends, and you see who still owes. Needs your WhatsApp Business number connected and Meta-approved templates.
Members
| Name | Plan | Expiry | Status | Fee | Actions |
|---|---|---|---|---|---|
| Arjun Mehta +91 98•• •••• 21 Expires in 1d | Monthly | 3 Oct 2026 | Expires in 1d | Unpaid ₹1,800 | |
| Priya Nair +91 97•• •••• 08 Expires in 3d | Quarterly | 5 Oct 2026 | Expires in 3d | Unpaid ₹4,500 | |
| Rohit Kulkarni +91 99•• •••• 64 Expires in 5d | Monthly | 7 Oct 2026 | Expires in 5d | Unpaid ₹2,000 | |
| Meera Iyer +91 90•• •••• 37 Expires in 6d | Half-yearly | 8 Oct 2026 | Expires in 6d | Paid ₹8,500 | |
| Kabir Singh +91 88•• •••• 90 Expires in 7d | Monthly | 9 Oct 2026 | Expires in 7d | Unpaid ₹1,800 |
No memberships expire in these dates.
Showing 5 of 12 expiring memberships
| Name | Plan | Expiry | Status | Fee | Actions |
|---|---|---|---|---|---|
| Neha Sharma +91 93•• •••• 15 Expired | Monthly | 28 Sep 2026 | Expired | Unpaid ₹1,800 | |
| Vikram Rao +91 96•• •••• 52 Expired | Quarterly | 21 Sep 2026 | Expired | Unpaid ₹4,500 | |
| Ananya Das +91 91•• •••• 79 Expired | Monthly | 14 Sep 2026 | Expired | Paid ₹1,800 | |
| Farhan Ali +91 95•• •••• 46 Expired | Quarterly | 12 Jul 2026 | Expired | Paid ₹4,500 |
No memberships expired in these dates.
Showing 4 of 4 expired memberships
| Name | Service | Trainer | Expiry | Status | Price | Actions |
|---|---|---|---|---|---|---|
| Priya Nair Personal training 2d left | Personal training | Imran Shaikh | 4 Oct 2026 | 2d left | ₹6,000 | |
| Karan Bhatia Personal training 4d left | Personal training | Nisha Pillai | 6 Oct 2026 | 4d left | ₹5,000 | |
| Meera Iyer Locker 6d left | Locker | No trainer | 8 Oct 2026 | 6d left | ₹500 |
No services in these dates.
| Name | Service | Trainer | Expiry | Status | Price | Actions |
|---|---|---|---|---|---|---|
| Vikram Rao Personal training 6d ago | Personal training | Imran Shaikh | 26 Sep 2026 | 6d ago | ₹6,000 | |
| Neha Sharma Locker 12d ago | Locker | No trainer | 20 Sep 2026 | 12d ago | ₹500 |
No services in these dates.
| Name | Due date | Follow-up | Actions | Assigned to |
|---|---|---|---|---|
| Vikram Rao +91 96•• •••• 52 Overdue Call · Renewal | Overdue 29 Sep | Call Renewal Expired 21 Sep. Ask about coming back. | Sahil Khan | |
| Kabir Singh +91 88•• •••• 90 Overdue Call · Payment | Overdue 30 Sep | Call Payment Half paid. Rest promised this week. | Ritu Saxena | |
| Rohit Kulkarni +91 99•• •••• 64 Due today Call · Renewal | Due today 2 Oct | Call Renewal Asked us to call on Friday. | Ritu Saxena | |
| Meera Iyer +91 90•• •••• 37 Due today To-do · Inactive | Due today 2 Oct | To-do Inactive Has not visited in 10 days. | Ritu Saxena | |
| Tanvi Joshi +91 99•• •••• 12 Upcoming Call · Trial | Upcoming 3 Oct | Call Trial Ask how the trial went. | Sahil Khan |
You have no open member follow-ups.
3 follow-upsPage 1 of 1
Ending today 1
- Tanvi Joshi Trial Trial pass · ends today
No trials ending today.
Ending this week 2
- Sana Qureshi Trial 7-day trial · ends 4 Oct (in 2 days)
- Dev Malhotra Trial Trial pass · ends 6 Oct (in 4 days)
No trials ending this week.
Ended, did not join 2
- Aman Gill Trial Trial pass · ended 29 Sep (3 days ago)
- Pooja Menon Trial Trial pass · ended 25 Sep (7 days ago)
No ended trials to follow up.
| Name | Plan | Due date | Status | Balance | Actions |
|---|---|---|---|---|---|
| Kabir Singh +91 88•• •••• 90 7 days late | Monthly | 25 Sep 2026 | 7 days late | ₹900 | |
| Neha Sharma +91 93•• •••• 15 4 days late | Monthly | 28 Sep 2026 | 4 days late | ₹1,800 | |
| Arjun Mehta +91 98•• •••• 21 Due today | Monthly | 2 Oct 2026 | Due today | ₹1,800 | |
| Priya Nair +91 97•• •••• 08 Upcoming | Quarterly | 5 Oct 2026 | Upcoming | ₹4,500 |
Nobody owes money right now.
Showing 4 of 9 payments due
Missed visits Last visit was 10+ days ago 3
- Meera Iyer Half-yearly · last visit 10 days ago
- Karan Bhatia Monthly · last visit 14 days ago
- Divya Rao Quarterly · last visit 21 days ago
Everyone who came before has come recently.
Never checked in Joined but never checked in 2
- Nikhil Jain Quarterly · member since 18 Sep 2026
- Sneha Patil Monthly · member since 24 Sep 2026
Every member has come at least once.
| Name | Member ID | Plan | Expiry | Status | Fee | May leave | Actions |
|---|---|---|---|---|---|---|---|
| Ananya Das +91 91•• •••• 79 Expired | 0934 | Monthly | 14 Sep 2026 | Expired | Paid ₹1,800 | No | |
| Arjun Mehta +91 98•• •••• 21 Expires in 1d | 1042 | Monthly | 3 Oct 2026 | Expires in 1d | Unpaid ₹1,800 | No | |
| Divya Rao +91 98•• •••• 70 Active | 0996 | Quarterly | 19 Dec 2026 | Active | Paid ₹4,500 | Yes | |
| Farhan Ali +91 95•• •••• 46 Expired | 0812 | Quarterly | 12 Jul 2026 | Expired | Paid ₹4,500 | No | |
| Kabir Singh +91 88•• •••• 90 Expires in 7d | 1078 | Monthly | 9 Oct 2026 | Expires in 7d | Unpaid ₹1,800 | No | |
| Karan Bhatia +91 87•• •••• 33 Active | 1012 | Monthly | 28 Oct 2026 | Active | Paid ₹1,800 | Yes | |
| Meera Iyer +91 90•• •••• 37 Expires in 6d | 1071 | Half-yearly | 8 Oct 2026 | Expires in 6d | Paid ₹8,500 | Yes | |
| Neha Sharma +91 93•• •••• 15 Expired | 0988 | Monthly | 28 Sep 2026 | Expired | Unpaid ₹1,800 | No | |
| Nikhil Jain +91 70•• •••• 25 Active | 1088 | Quarterly | 18 Dec 2026 | Active | Paid ₹4,500 | No | |
| Priya Nair +91 97•• •••• 08 Expires in 3d | 1057 | Quarterly | 5 Oct 2026 | Expires in 3d | Unpaid ₹4,500 | No | |
| Rohit Kulkarni +91 99•• •••• 64 Expires in 5d | 1063 | Monthly | 7 Oct 2026 | Expires in 5d | Unpaid ₹2,000 | No | |
| Sneha Patil +91 81•• •••• 59 Active | 1091 | Monthly | 24 Oct 2026 | Active | Paid ₹1,800 | No | |
| Vikram Rao +91 96•• •••• 52 Expired | 0951 | Quarterly | 21 Sep 2026 | Expired | Unpaid ₹4,500 | No |
No members match your search or filters.
Showing 5 of 214
| Name | Plan | Usual time | Check-in | Check-out | Actions |
|---|---|---|---|---|---|
| Arjun Mehta Usual time 6:00 am In 6:04 am, out 7:12 am | Monthly | 6:00 am | 6:04 am | 7:12 am | |
| Priya Nair Usual time 6:30 am In 6:41 am | Quarterly | 6:30 am | 6:41 am | Not yet | |
| Rohit Kulkarni Usual time 7:00 am In 7:02 am | Monthly | 7:00 am | 7:02 am | Not yet | |
| Sneha Patil Usual time 6:00 am Not yet | Monthly | 6:00 am | Not yet | ||
| Kabir Singh Usual time 7:00 pm Not yet | Monthly | 7:00 pm | Not yet | ||
| Karan Bhatia Usual time 7:00 pm Not yet | Monthly | 7:00 pm | Not yet |
No members checked in on 2 Oct 2026.
Showing 3 of 3 present members
- Approved Meta Tech Provider
- Razorpay Technology Partner
- 14 days free, no card
- 24/7 support on WhatsApp
Everything your front desk needs.
In every plan, and all of it in the 14-day trial.
Also in UsefulDesk.
In every plan, for gyms that want more than renewals.
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Enquiries from your ads
Facebook lead ad forms arrive by themselves once your Page is connected.
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Invoices on WhatsApp
Numbered invoice PDFs to share. Not GST invoices.
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Money in and out
Expenses by category, and what is left.
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Reports you can export
Collections, renewals and staff, by month, as CSV.
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Visit limits and session packs
A 12-visit plan or a PT pack, counted for you.
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Messages that bring members back
After six days without a visit. Needs WhatsApp connected and Meta’s approval.
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Staff roles
Owners, admins and desk staff each see what they need.
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Branches
One active branch on Starter, five on Growth and 15 on Ultimate.
How WhatsApp works in UsefulDesk.
From your gym’s own number, through Meta’s platform. See 16 ready-made messages.
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Your number
Connect your gym’s WhatsApp Business number in a window from Meta. It stays yours.
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Approved messages
Meta approves each reminder template first. Everything else works meanwhile.
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Reviewed by Meta
Useful Made is an approved Meta Tech Provider.
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Your members
Nothing to install. They get the reminder in WhatsApp and reply there.
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Your team
Replies come to one shared inbox, with a name on each chat.
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No unofficial apps
Only Meta’s platform, never unofficial bulk-sending apps that get numbers banned.
Know who has paid, and who still owes.
Cash, UPI or half now and half later, tracked member by member.
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Cash, UPI and card
Each payment against the member’s membership, however it was paid.
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Part-payments
Half today, half next week. The balance stays visible until cleared.
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Payment history
What each member paid, how, and what is still due.
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Payment links and AutoPay
On Growth, into your own Razorpay account. Not every gym has this yet.
See how your business is doing.
From what your desk records. Download any report as CSV.
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Today’s numbers
Collected today, still to collect, ending this week.
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Money in and out
Received, expenses and profit, next to last month.
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Where it came from
New, renewals, old dues; cash, UPI or card.
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Next month
What you can expect from renewals already due.
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Who still owes you
The total due and how much is overdue.
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What your ads earn
Enquiries, joins, and earnings per ₹1 spent.
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New members
By source and by staff member.
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Your biggest costs
Expenses by category, monthly and one-time.
Four steps to your first reminder.
Do it yourself in the trial, or we’ll set it up with you, free.
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Sign up
Your gym’s name and a password. No card, no plan yet.
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Add your members
Upload Excel or CSV. Rows to fix are marked.
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Connect WhatsApp
Pick your number in Meta’s window, then send the messages for approval.
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Send your first reminder
Press Remind next to someone due this week.
Free setup help
Records on paper, or no time to add them? Send us your Excel sheet or a photo of your register. We’ll add your plans and members and get your reminders ready, at no charge.
Fourteen days free. Then from ₹799 a month.
Every feature is in the trial, with no card. Plans and pricing in detail.
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Starter
₹799 a month
or ₹7,990 a year, paid once (save 16%)
Start free trialRun the daily gym desk.
One active branch included.
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Growth
₹1,499 a month
or ₹14,990 a year, paid once (save 16%)
Start free trialFollow up with more members.
Five active branches included. Paid extra branches are unavailable.
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Ultimate
₹3,999 a month
or ₹39,990 a year, paid once (save 16%)
Start free trialRun several branches.
15 active branches included. Paid extra branches are unavailable.
Starter costs about ₹27 a day. Your first payment is fully refundable for 7 days. Your first yearly payment can also be refunded in full if you ask by the end of local day 7, once per organization. No UsefulDesk monthly message cap on any plan. Meta charges for WhatsApp messages separately.
Questions
What is UsefulDesk?
UsefulDesk is software for Indian gyms, made by Useful Made. It reminds members about renewals on WhatsApp, keeps every chat in a shared inbox, gives each follow-up an owner, and records payments, part-payments included.
How is it different from the WhatsApp Business app?
The WhatsApp Business app is made for one person on one phone. UsefulDesk sends renewal reminders on a schedule by itself, shares every chat with your team, and keeps each conversation next to the member’s dues and follow-ups.
Can I use my gym’s current WhatsApp number?
Yes. You connect your WhatsApp Business number through a window from Meta. Once it is connected, you send and reply from UsefulDesk, on a phone or a computer. Ask us before you connect if you want to keep using the same number in the WhatsApp Business app.
What will WhatsApp messages cost me?
Meta charges your WhatsApp account directly for each template message, at its rates for India from 1 October 2026: about 86 paise for a renewal reminder and about 12 paise for a fee reminder or a payment confirmation. Replies within 24 hours of a member’s message are free. UsefulDesk adds no message cap and no markup.
Do my members need to install anything?
No. They get reminders in WhatsApp and reply there. Only your team uses UsefulDesk.
Can I add my existing member list?
Yes. Import a CSV or Excel file during the trial. UsefulDesk matches your columns and marks rows that need fixing, such as a missing phone number.
Our records are in a paper register. What then?
Type them into a sheet first. Name, phone number, plan and expiry date are what matter most for renewals. Or send us a photo of the register, and we’ll help you set it up for free.
Does it work on my phone?
Yes. UsefulDesk runs in the browser on any phone or computer, so the desk can use the reception PC and you can check in from your phone.
Can my staff use it?
Yes. Owners, managers and front-desk staff each get their own login and work from the same lists and the same shared inbox.
Does UsefulDesk collect payments from my members?
Your team records the payments it collects, by cash, UPI or card. On Growth you can also send Razorpay payment links and set up AutoPay; the money goes straight to your own Razorpay account. That needs your own approved Razorpay account, and not every gym has it yet.
How does the free trial work?
Signing up starts one 14-day trial for your gym, with everything in every plan and no card needed. Plans are Starter (₹799 a month), Growth (₹1,499) and Ultimate (₹3,999). The exact total and terms are shown in a quote before payment.
What happens when the trial ends?
Your team’s access pauses until a plan is paid. You can still sign in, choose a plan and see the quote. Your members, payments and history are kept.
Can I get my money back?
Yes. You can ask for a full refund of your first payment within 7 days of paying. Your first yearly payment can also be refunded in full if you ask by the end of local day 7, once per organization. The refund policy explains how it works.
Is my members’ data safe?
Each gym’s data is kept apart, and WhatsApp and payment credentials are encrypted. We don’t sell your data or use your chats to train our own models.
Does UsefulDesk do class booking or workout plans?
Not yet for class and slot booking, and workout and diet plans are not planned: UsefulDesk is for the front desk.
Can I see it before signing up?
Yes. Message us on WhatsApp at +91 90562 08861 and we’ll show you on demo data, or on your own member list if you send it.
See your own renewals in UsefulDesk this week.
Start free for 14 days. Import your members, or let us set them up for you, free.