UsefulDesk
Start 14-day trial

Plans from ₹799 a month. Fourteen days free first.

One free trial of everything. Plans differ by how many branches you run and how much follow-up is automated.

Start 14-day trial Message us on WhatsApp

Three plans, one trial.

Every plan is in the 14-day trial. Pick one when it ends.

  • Starter

    ₹799 a month

    or ₹7,990 a year, paid once (save 16%)

    Run the daily gym desk.

    One active branch included.

    • Members, plans and memberships
    • Renewals list with each member’s fee status
    • Automatic WhatsApp renewal reminders 7, 3 and 1 day before expiry Needs a connected WhatsApp Business account and approved templates.
    • Shared WhatsApp chats for your team
    • Follow-ups with an owner and a due date
    • Cash, UPI and card payments, including part-payments
    • Attendance
    • Member import from Excel or CSV
    Start free trial

  • Growth

    ₹1,499 a month

    or ₹14,990 a year, paid once (save 16%)

    Follow up with more members.

    Five active branches included. Paid extra branches are unavailable.

    Everything in Starter, plus:

    • Five branches under one account
    • Custom reminder schedules
    • Bulk campaigns
    • Automation rules you set up
    • Razorpay payment links and AutoPay for member fees Needs your own approved Razorpay account. Rolling out gym by gym.
    Start free trial

  • Ultimate

    ₹3,999 a month

    or ₹39,990 a year, paid once (save 16%)

    Run several branches.

    15 active branches included. Paid extra branches are unavailable.

    Everything in Growth, plus:

    • 15 branches under one account
    Start free trial

No UsefulDesk monthly message cap on any plan. Meta charges for WhatsApp messages separately.

Your first payment is fully refundable for 7 days, once per gym. Your first yearly payment can also be refunded in full if you ask by the end of local day 7, once per organization.

What you’ll actually pay in a month.

No setup fee, no contract, and no surprises on the bill.

Your plan
₹799, ₹1,499 or ₹3,999 a month. The quote shows the exact total before you pay.
WhatsApp messages
Charged by Meta to your own WhatsApp account, not by us. At Meta’s rates from 1 October 2026, a renewal reminder costs about 86 paise and a fee reminder about 12 paise. Say 200 members are all on monthly plans and each gets three renewal reminders: that is 600 messages, about ₹518 a month.
Online payments, on Growth
Razorpay’s own fees on the member payments you collect through it, charged by Razorpay. UsefulDesk takes nothing from your members’ payments.
Setup
Free. We’ll help you import your members and set up your plans and reminders, at no charge.
Hardware
None. UsefulDesk runs in the browser on the reception PC and on your phone.
Contract
1 month or 1 year, paid by hand; AutoPay for monthly plans

Which plan fits your gym.

Start with the one that matches how you work today. You can try all three first.

  • Starter, ₹799

    For one gym run from the front desk. Renewals reminded by themselves, payments recorded, and every follow-up with an owner.

  • Growth, ₹1,499

    For a gym that runs offers and wants to collect online: your own reminder schedules, campaigns, automation rules, and Razorpay payment links and AutoPay.

    Payment links and AutoPay need your own approved Razorpay account. Rolling out gym by gym.

  • Ultimate, ₹3,999

    For an owner with up to 15 branches, all under one account.

From trial to paid

  1. Start the trial

    Sign up and your gym gets one 14-day trial with everything in every plan, for up to 15 branches. No card, and no plan to choose yet.

  2. Work real renewals

    Import your members from Excel or CSV and run renewals, reminders, follow-ups and payments on your own records.

  3. Choose a plan

    When the trial ends, your team’s access pauses until a plan is paid. The owner can still sign in, choose a plan and see the quote. Nothing is deleted.

  4. Pay the quote

    The quote shows the exact total before you pay. Your month or year starts once the payment is verified.

Compare the plans.

UsefulDesk plans compared
Starter Growth Ultimate
Active branches 1 5 15
Renewals list with fee status Included Included Included
Automatic reminders 7, 3 and 1 day before expiry Included Included Included
Your own reminder schedules Not included Included Included
Shared WhatsApp inbox Included Included Included
Follow-ups with an owner and a due date Included Included Included
Cash, UPI and card, with part-payments Included Included Included
Attendance, visit limits and session packs Included Included Included
Import from Excel or CSV Included Included Included
Enquiries from Facebook lead ads Included Included Included
Invoices on WhatsApp (not GST invoices) Included Included Included
Expenses, and money in and out Included Included Included
Reports with CSV export Included Included Included
Missed-visit messages and payment confirmations Included Included Included
Staff roles Included Included Included
Bulk campaigns Not included Included Included
Automation rules you set up Not included Included Included
Razorpay payment links and AutoPay Not included Included, with your own Razorpay account Included, with your own Razorpay account
UsefulDesk message cap None None None

Included Not included

The terms

Read the Terms of Service and the cancellation and refund policy.

Trial
14 days, free. One trial per gym. No card needed.
Billing
1 calendar month or 1 calendar year from verified capture. The quote shows the exact total before you pay.
Messages
No UsefulDesk monthly message cap on any plan. Meta charges for WhatsApp messages separately.
Extra branches
Paid extra branches are unavailable. Starter includes one active branch, Growth five and Ultimate 15.
Changing plans
Move up and you pay only the price difference for the days left. A move down starts when your paid period ends.
Not in the price
Meta’s WhatsApp messaging charges, and your payment provider’s fees on member collections.

Questions

How much does gym management software cost in India?

UsefulDesk is Starter at ₹799, Growth at ₹1,499 or Ultimate at ₹3,999 a month, after a free 14-day trial. Indian gym software that sends WhatsApp renewal reminders is advertised from about ₹199 to ₹799 a month (published prices, checked 2 October 2026). Whichever you choose, Meta charges for WhatsApp messages separately.

Do you help with setup?

Yes, for free. Send us your Excel sheet or a photo of your register and give our team access from Settings; we’ll add your plans and members and get your reminders ready.

Is there a free plan?

No. Every gym gets one free 14-day trial with everything in every plan. After that, you choose Starter, Growth or Ultimate.

Do I need a card to start the trial?

No. Signing up needs no card and no plan choice. You choose a plan when the trial ends.

What happens when the trial ends?

Your team’s access pauses until a plan is paid. The owner can still sign in, choose a plan, review the quote and pay. Your members, payments and history are kept.

Are WhatsApp messages included?

UsefulDesk has no monthly message cap on any plan. Meta charges your WhatsApp account for messages separately, about 86 paise for a renewal reminder at its rate from 1 October 2026, and those charges are not part of the UsefulDesk price. Sending needs your WhatsApp Business number connected and approved message templates.

How do branches work?

Starter includes one active branch, Growth five and Ultimate 15. Paid extra branches are unavailable. Only active branches count; an archived branch keeps its history.

Can I change plans later?

Yes, with Change plan. A move up starts when we confirm the payment, and you pay only the price difference for the days left in your paid period. A move down starts when your paid period ends.

Will I be charged automatically?

Only if the gym owner turns on UsefulDesk AutoPay. AutoPay is for monthly plans; a yearly plan is paid by hand once a year. Otherwise you renew with Renew plan: it opens 7 days before a paid month ends, or 30 days before a paid year ends, and you pick 1 month or 1 year.

Is there a discount for paying yearly?

Yes. Pay for a year and save 16%: ₹7,990, ₹14,990 or ₹39,990. Paid once a year by hand; AutoPay is for monthly plans.

Can I get a refund?

Your organization can request one full refund of its first UsefulDesk payment through the end of local day 7, with payment day as day 0. It can also get 1 full refund of its first yearly payment if it asks by the end of local day 7, with the yearly payment day as day 0, once per organization. Stopping alone keeps access until the paid-through date and does not refund that term. The refund policy explains review and processing.

What happens to my data if I stop?

Nothing is deleted when access pauses. You can export your members and payments as CSV files.

Try every plan before you pick one.

Fourteen days free, no card. Import your member list and work real renewals from day one.

Start 14-day trial Questions about plans? Message us on WhatsApp