Free templates for running your gym.
WhatsApp messages to copy, and a bill format, member register and attendance sheet to download. Free, with no sign-up, and useful with or without UsefulDesk.
Pick a template
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WhatsApp renewal and fee messages
16 messages, from a week before a membership ends to a month after it, plus fee reminders and payment receipts. Each as app text and as a Meta template.
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Gym bill and receipt format
A fee receipt in Word, Excel and PDF, and a receipt maker that runs in your browser. A receipt or bill, not a GST tax invoice.
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Gym member register
A member register in Excel, CSV and PDF, with days left and amount due worked out. It imports into UsefulDesk as it is.
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Gym attendance sheet
A month of visits in Excel or on paper, with visits counted and the members who haven’t come in for 10 days picked out.
Use them with what you have
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Free, with no sign-up
Copy a message or download a file. There is no email address to give.
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Works with what you have
The messages work in the free WhatsApp Business app. The receipt and the register open in Excel or Google Sheets, or print on paper.
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Yours to change
Put in your gym’s name, plans and prices, and add your logo to the Word and Excel files.
Questions
Are the templates free?
Yes. Copy the messages and download the files with no sign-up and no email address to give.
Do I need UsefulDesk to use them?
No. The messages work in the free WhatsApp Business app, and the receipt format works in Word, Excel, on paper or in the receipt maker on its page. UsefulDesk can do both jobs for you: it sends reminders from your gym’s WhatsApp number once the number is connected and Meta approves the messages, and it makes numbered invoice PDFs, not GST invoices.
Is the gym bill format a GST invoice?
No. It is a receipt for a payment received, or a bill if you leave the amount paid empty. A GST tax invoice needs your GSTIN and the tax details the GST rules ask for. If your gym is registered for GST, ask your accountant what your invoices must show.
Can I change the wording of the messages?
Yes. In the WhatsApp Business app you can send any wording you like. A template for the WhatsApp Business Platform (API) can be sent only after Meta approves it, so submit your own wording for review first.
Can I send a receipt on WhatsApp?
Yes. Save it as a PDF from the receipt maker, Word or Excel, and attach it in the member’s chat.
More of UsefulDesk
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WhatsApp reminders
Renewal reminders on WhatsApp, replies in a shared inbox.
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Invoices
Numbered invoice PDFs, not GST invoices, to download or send on WhatsApp.
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Payments and dues
Cash, UPI and card payments, part-payments and balances.
Keep every renewal in one place.
Fourteen days free. Import your member list as a CSV or Excel file and see who is due this week.
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