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A proper invoice for every fee, sent on WhatsApp.

A numbered invoice for every membership, renewal and sale, with the balance due. Download it or send it on WhatsApp. These are not GST invoices. WhatsApp sending needs your number connected and Meta’s approval.

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A receipt book is hard to search and easy to lose.

When a member asks what they paid in March, someone has to go looking.

  • Approved Meta Tech Provider
  • Razorpay Technology Partner
  • 14 days free, no card
  • 24/7 support on WhatsApp

How it works in UsefulDesk

  1. Invoices make themselves

    Add your business details once in Settings, and every membership, renewal or sale gets an invoice, numbered in order.

  2. Record payments against them

    Record cash, UPI or card against the invoice, in full or in part. The balance updates as you go.

  3. Send or download

    Download the PDF, or press Send on WhatsApp to share it with the member.

  4. Keep an eye on what’s due

    See the month’s total billed, money received, total due and overdue, filter the invoices, and export them as a CSV file.

What changes when a member asks for a bill.

No receipt book, no searching.

  1. “Send me the receipt”

    Press Send on WhatsApp on the invoice. The PDF arrives from your gym’s number.

  2. “What did I pay in March?”

    Filter the invoices and open the one they mean, instead of turning the pages of a receipt book.

  3. A fee paid in parts

    Record each part against the invoice. It shows what has been paid and what is still due.

  4. Month end

    See the total billed, money received, total due and overdue, and export the month’s invoices as a CSV file.

At a glance

Numbering
In order, with your business details
Formats
A PDF to download or send on WhatsApp
Status
Paid, Due, Overdue or Cancelled
Export
The month’s invoices as a CSV file
Tax
Not GST invoices
Included in
Every plan

What a gym invoice should show.

Whatever you use to make them.

  • Who issued it

    Your gym’s business name and contact details, so the member and anyone they show it to knows where it came from.

  • A number in order

    Invoices numbered one after another make a missing or repeated invoice easy to spot.

  • What was bought, and the amount

    The plan or item, and what it cost, so the member never has to ask what a payment was for.

  • What is paid and what is due

    A member who pays in parts should see the balance on every copy.

  • Tax, if it applies

    UsefulDesk invoices are not GST invoices. If your gym is registered for GST, ask your accountant what your tax invoices must show.

Writing receipts by hand for now? Our free gym bill and receipt format has these details in Word, Excel and PDF. It is a receipt or bill, not a GST invoice.

Questions

Are these GST invoices?

No, not yet. They are numbered invoices for your records and your members.

What does a member receive on WhatsApp?

The invoice PDF, sent from your gym’s WhatsApp number once the invoice message is approved by Meta.

What if a payment was recorded by mistake?

The wrong payment can be cancelled, and the balance goes back to what is still owed.

Can staff send invoices?

Yes. Owners, admins and staff can send invoices to members.

Where do my gym’s details on the invoice come from?

You add your business details once in Settings, and every invoice after that carries them.

Can I export invoices for my accountant?

Yes. Export the month’s invoices as a CSV file.

Try it on your own members.

Fourteen days free. Import your member list as a CSV or Excel file, or let us set it up for you, free.

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